Zimbra User Manual

1. Log in
   To login, please click here
   and use your email address and password to authenticate to the system.
   
   Username: Email address
   Password : Password for your Email
   Go to ‘Log In’
   
   
   
   You can choose one of three versions; “Advanced (Ajax)”, “Standard (HTML)” and “Mobile”.
   * If you want to use a download friendly, light version, please use “Standard (HTML)”.
   * “Advanced (Ajax)” has been set as “Default”. You can change the default setting under “Option”.
   
2. E Mail
   1) Mail
   To show an overview of your folders and mails by click icon in Navigation Pane.
   Left side in display shows Folders, right side shows Mails.
   
   
   2) Folder
   To create new folder, click on “Folders” with the right mouse key and choose New Folder.
   All folders which you created are shown under “Expand All”
   
   
   3) View
   The inspection window is displayed in lower right corner and the content of Mail can be read when you click on mail. With double-click on mail, the content is shown in the same window.
   
   4) Create new Mail
   To write an email use the icon
   
   
   
   You will find that it is similar from what you know when using a normal mail client (ie. Outlook). Just write your mail and subject, add some email addresses.
   You can either write Email addresses manually or use the Address Book.
   To use Address Book, just click “To” and enter one part of Email address and click “Search”. Select an Email address, which you need and click “To”, “Cc” or “Bcc” to move it into the right box and then click “OK”.
   
   5) Receive new Mail
   To receive new Email just click “Get Mail”.
   
   
   6) Delete Mail
   Choose Mail and click , selected Mail moves to “TrashFolder”
   * Please empty Trash occasionally.
   
   
   7) Move Mail
   Choose Mail and click , you can move selected Mail to another Folder.
   
   
   8) Print Mail
   Click this icon .
   
   
   9) Reply Mail
   Choose Mail and click “Reply”.
   
   
   10) Forward Mail
   Choose Mail and click “Forward”.
   
   
   11) Move to Junk Mail Folder
   Choose Mail and click “Junk”.
   
   
   12) Launch new window
   Choose Mail and click
   
   
   
   
3. Address Book
   1) Show Address Book
   Click icon in Navigation Pane, you go to Address Book
   
   2) Create new Contact
   Click icon
   Write down what you need and click “Save”
   
4. Edit your Option
   1) Show Option
   To open Option, click icon in Navigation Pane.
   
   2) Change of Default version
   You can change the default setting of user interface from “Advanced (Ajax) ” to “Standard (HTML)” in “Login using” of “General”.
   You can also change the language in “Language”.
   
   3) Change Password
   You can change your Log in Password in “Login using” of “General”.
   Click “Change Password” and input the following, then click “Change Password”.
   
   Old Password: current password
   New Password: new password (min. 6 Character, min. 1 big and 1 small character and min. 1 figure.)
   Confirm: enter new password again to confirm new password
   
   
   4) Auto-reply message (Away message)
   You can leave your auto-reply message (away message) during you holidays or business trip.
   Select “Mail” tab, check the “Send auto-reply message:” box, and write your message in the field below.
   
   
   *Please do NOT check “Don’t keep a local copy of messages”. Away message is not sent when “Don’t keep a local copy of messages” is checked.
   *Auto-reply message to mails from the same address is not sent each time, but in 24 hour periods.
   
   5) Forward Mail
   Select “Mail” tab and enter Email address in “Forward a copy to”.
   If you don’t want to leave a copy of mail in server, please check “Don’t keep a local copy of messages”.
   
   
   *You can select only one forwarded email address.
   *Only if you don’t want to leave copy of mail in server, please check “Don’t keep a local copy of messages”.
   
   6) Signature
   You can attach a signature to your mail.
   Select “Signature” tab and click “Edit” to create a signature.
   Enter a name of signature in “Signature Name” and write your signature in the field below.
   To create more than one signature, click “Add Signature”.
   
   
   To attach a signature to your mail automatically, select “Accounts” tab and select your mail account name in “Signature”.
   
   
   7) Import/ Export Address Book
   You can import/ export Address Book from/ to another mailer.
   *Import/ Export file must be a CSV file. (Comma Separated Values)
   
   Import Address Book
   
   Select “Address Book” tab, click “Browse”, select import file and click “Import CSV File”. Choose the Address Book, which you want to import and click “OK”.
   
   Export Address Book
   
   Select “Address Book” tab, click “Export as CSV File”.
   Choose the Address Book which you want to export and click “OK”.
   
   
5. Log off
   To logoff, click icon in the upper right corner of the screen.